What is IRS W-3 Form?

W3 Form is the transmittal copy of Form W-2, which provides the wage and tax statements of employees for the previous year. W-2 Form reports information like SSA wages, Medicare wages, and other withholdings while Form W-3 reports a summary of these forms and the total wages for all employees in the respective return to the SSA.

When you electronically file W-2 Form with our Software, there is no need for you to create a W-3 Form, as ExpressIRSForms will automatically generate your W-3 Form based on the information that you provide for your W-2 Forms.

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When to File W3 Form?

Deadline to File W-3 Form for 2023

The deadline for Form W-3, which should only be sent to the SSA when paper filing:

  • Deadline: January 31, 2024

Note: Form W-3 is not required when you choose to E-file your W-2 Form.

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How to File W3 Form?

Anyone paper filing Form W-2 must also file Form W-3 to transmit Copy A of each W-2 Form to the Social Security Administration (SSA). Even if you only have one W-2 Form to file, a Form W-3 is still required. There’s no reason to file Form W-3 by itself and a copy does not need to be sent with the W-2 Forms sent to your employees. When e-filing Form W-2 online, there’s no need to submit a copy of Form W-3. Although it doesn’t need to be filed with the SSA, when you e-file with ExpressIRSForms, we automatically generate a copy of Form W-3 for you! Once you e-file, your copy of Form W-3 will be waiting in the print center of your account for you to print and keep for your records.

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What information is required to file Form W-3 for 2023?

  • Employer details (name, EIN, address, employee code, employer type)
  • Federal wage and tax details
  • State wage and tax details
  • Total number of accompanying W-2 Forms
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