When Should You File SSA Form W-2?
Form W-2 is an information return that is filed with the SSA by employers for their employees each year. In addition to filing with the SSA, employers must send copies of Form W-2 to their employees to report salary and other compensations offered throughout the year. Form W-2s should only be filed for employees and not for independent contractors.
Form W-2 2016 Tax Year Filing Deadlines:
Take note that the filing deadlines for Form W-2 have changed and are different than they were in previous years:
- Employee Copy Deadline: January 31, 2017
- Paper Filing Deadline: January 31, 2017
- E-filing Deadline: January 31, 2017
How to File Your W-2 Forms?
Form W-2 can be filed one of two ways:
- Paper Filing
- Online Filing, or E-filing
W-2 Form Paper Filing:
Paper filing Form W-2 involves submitting your form(s) manually at an IRS office. Depending on when you visit the IRS office, you may wait in line for a considerable amount of time before even speaking with a representative who can handle your forms. Once the IRS rep finally verifies your forms by hand, the whole process has taken up much more of your time than necessary.
W-2 Form E-filing:
E-filing is the online method of filing your Form W-2. Usually when you e-file, the process can be completed in just a few moments. You can securely e-file your forms with an authorized IRS agent like ExpressIRSForms. As an IRS-authorized e-file provider, we help to easily and quickly e-file your forms directly with the IRS. If you’d like, we’ll even print and mail your employee copies for you! See for yourself how easy e-filing Form W-2 can be. Get started today!
What Information is Required to File W-2 Form?
The following details are required to file Form W-2 online:
- Employer Details: Name, EIN, Address, Employee code, Employer type
- Employee Details: Name, SSN, Address, Contact Details
- Federal Wage and Tax Details
- State Wage and Tax Details
How to Apply for a Filing Extension for W-2 Form?
If you don’t believe you’ll be able to file your Form W-2 on time, you can apply for an extension using Form 8809 manually or online. ExpressIRSForms offers fast and secure e-filing for Form 8809, which provides you with an automatic 30-day extension to file your W-2 forms.
How to Correct Errors After Filing W-2 Form?
You can make corrections to a W-2 you’ve already filed by filing wage tax correction Form W-2c. On Form W-2c, you’ll update the incorrect information (SSN, name, or address) and file the form to rectify the incorrect form. You can e-file Form W-2c with ExpressIRSForms and have your corrections filed in a few minutes! And you don’t even have to file Form W-3c, which is required when paper filing.
Rejected W-2 Forms
The Social Security Administration (SSA) will reject a W-2 Form under the following conditions:
- Medicare wages and tips are less than the sum of social security wages and tips,
- Social security tax is greater than zero; social security wages and tips are equal to zero, and
- Medicare tax is greater than zero; Medicare wages and tips are equal to zero.
Additionally, Forms W-2 and W-2c for household employers will be rejected under the following conditions:
- The sum of social security wages and tips is less than the minimum yearly earnings subject to social security and Medicare tax withholding for a household employee and The Medicare wages and tips are less than the minimum yearly earnings subject to social security and Medicare tax withholding for a household employee.
If you e-filed or paper filed and your Form W-2 or Form W-2c was rejected, the SSA will notify you by email or postal mail to correct the report and resubmit it.
Our Exclusive Features
- Multiple Form Upload
- Free Form 1099 Corrections
- Print Center and Postal Delivery
- State Filings
- Free Form W-9 E-signing
W-2 Form Frequently Asked Questions
1. Do you support all states for W-2 filing?
Not yet! Currently, ExpressIRSForms is only able to support e-filing for 37 states, but we’re working every day to add more!