What is IRS W-3 Form?
W3 Form is the transmittal copy of Form W-2, which provides the wage and tax statements of employees for the previous year. W-2 Form reports information like SSA wages, Medicare wages, and other withholdings while Form W-3 reports a summary of these forms and the total wages for all employees in the respective return to the SSA.
When you electronically file W-2 Form with our Software, there is no need for you to create a W-3 Form, as ExpressIRSForms will automatically generate your W-3 Form based on the information that you provide for your W-2 Forms.
When to File W3 Form?
Deadline to File W-3 Form for 2023
The deadline for Form W-3, which should only be sent to the SSA when paper filing:
- Deadline: January 31, 2024
Note: Form W-3 is not required when you choose to E-file your W-2 Form.
How to File W3 Form?
Anyone paper filing Form W-2 must also file Form W-3 to transmit Copy A of each W-2 Form to the Social Security Administration (SSA). Even if you only have one W-2 Form to file, a Form W-3 is still required. There’s no reason to file Form W-3 by itself and a copy does not need to be sent with the W-2 Forms sent to your employees. When e-filing Form W-2 online, there’s no need to submit a copy of Form W-3. Although it doesn’t need to be filed with the SSA, when you e-file with ExpressIRSForms, we automatically generate a copy of Form W-3 for you! Once you e-file, your copy of Form W-3 will be waiting in the print center of your account for you to print and keep for your records.
What information is required to file Form W-3 for 2023?
- Employer details (name, EIN, address, employee code, employer type)
- Federal wage and tax details
- State wage and tax details
- Total number of accompanying W-2 Forms