W-2 Forms Deadlines for 2019 Tax Year

W2 Form Recipient Copy Deadline

Recipient Copy Deadline

January 31, 2020

W2 Form Paper Filing Deadline

Paper Filing Deadline

January 31, 2020

W2 Form E-Filing Deadline

E-Filing Deadline

January 31, 2020

How to File W-2 Online for 2019?

  • IRS create-account

    Create an Account

  • IRS employee

    Add Employer Details

  • IRS forms

    Add Employee Details

  • IRS employee

    Enter Wage Amounts

  • IRS payicoms

    Pay & Transmit

Note: Keep in mind, for more than 250 filings it is mandatory to e-file W-2 Form with the IRS. E-filing Form W-2 doesn’t get easier without our W2 Software!

With pricing as low as $0.50/form, there is no better value to e-file your W-2 Forms.

What Makes ExpressIRSForms Different?

Quick File Upload

Don’t have a way to upload your data all at once? We do: our Bulk Upload Template! We’ll also process any Excel documents you’ve prepared for easy input.

IRS form-corre
W-2 Form Corrections

Corrections on your W-2 Forms can be easily done through ExpressIRSForms. Our e-filing system locates your error and provides step-by-step instructions to correct and retransmit.

Afforadable to Core
Instant Mail-Ready PDFs

When you e-file with ExpressIRSForms, you’re able to print PDF copies of your employee forms instantly to mail. Or, have us mail them for you!

Free W-9 E-Signing
Free W-9 E-signing

Need a Form W-9 to be completed and signed by a new employee? Have it done in a flash with ExpressIRSForms’s secure W-9 e-signing process, free of charge!

Choose & Easily E-file the required Form

Each year, employers are required to file wage and tax information for their employees with the Social Security Administration (SSA) on W2 & W3 Forms. With ExpressIRSForms, Efiling your W2, & W2c forms have never been easier. You can file with the required form in just a few simple steps to both the federal and state agencies.

Note: When you e-file W2 / W2c Forms with ExpressIRSForms, we will auto-generate the required W3 Forms for your records.

Check out how easy it is to file these forms with ExpressIRSForms:

Form W-2

Wage and Tax Statement, used to report compensation paid to employees along with the withholding information throughout the year. Employers are required to report this tax information to the SSA, and ExpressIRSForms is here to help!.. Read More

W-2 State Filing

Like federal filing, the employer is required to report applicable state taxes. You can report withheld state taxes without the hassle at ExpressIRSForms and even get your copies instantly!..Read More

Form W-2c

The correction form for mistakes (incorrect SSN, name, amount) made when filing your Form W-2 with the SSA. It’s always best to e-file Form W-2c with a secure IRS-Authorized agent like ExpressIRSForms..Read More

Form W-3

Transmittal of Wage and Tax Statements, needs to be submitted when paper filing W-2 Forms. When you e-file with ExpressIRSForms, Form W-3 is automatically generated in our system for your records..Read More

Form W-3c

Transmittal of Corrected Wages & Tax Statements, needs to be submitted with Form W2c when paper filing. When you e-file your W2c Forms with ExpressIRSForms, we will automatically generate Form W-3c for your record. Form W3c includes a summary of all the filing information in the W2c Forms..Read More

Information Required to File 2019 W2 & W3 Forms

W2 Form Online

Information Required to File Form W-2

  • Employer Details (name, EIN, address, employee code, employer type)
  • Employee Details (name, SSN, address, contact details)
  • Federal Wage and Tax Details
  • State Wage and Tax Details

W3 Form

Information Required to File Form W-3


  • Employer Details (name, EIN, address, employee code, employer type)
  • Employee Details (name, SSN, address, contact details)
  • Federal Wage and Tax Details
  • State Wage and Tax Details
  • Total Number of Accompanying W-2 Forms
W2c Form Online

Information Required to File Form W-2c

  • Corrected Employer Details (name, EIN, address, employee code, employer type)
  • Corrected Employee Details (name, SSN, address, contact details)
  • Corrected Wage and Tax Amounts

W3c Form

Information Required to File Form W-3c

Form W-3c is the transmittal copy of Form W-2c, and the following information is needed to file Form W-3c with the IRS:


  • Corrected Employer Details (name, EIN, address, employee code, employer type)
  • Corrected Employee Details (name, SSN, address, contact details)
  • Corrected Wage and Tax Amounts
  • Total Number of Accompanying W-2c Forms

Frequently Asked Questions: Form W-2/W-3

The SSA has changed the filing extensions for W-2 Forms to make them no longer automatic. You may request a 30 days extension by submitting a Form 8809 with the proper reason to the following address:


Department of the Treasury
Internal Revenue Service Center
Ogden, UT 84201-0209


The IRS will grant 30 days extensions for filing Form W-2 only in certain cases for extraordinary circumstances or catastrophe, such as a natural disaster or fire destroying the books and records needed for filing the forms.

No, Where in ExpressIRSForms we automatically generate W-3 Forms.

ExpressIRSForms handles this with ease: simply use one of our two upload options, Smart Upload or Bulk Upload. -Smart Upload: With the Smart Upload, you can upload all of your data at once using your own Excel template. -Bulk Upload: With our standard Bulk Upload, you can use our Excel sheet to input and upload your data all at once. Click here to know more about our data import feature.

Yes, ExpressIRSForms currently supports state e-filing of Form W-2 for 50 states.

You can easily correct your W-2 Forms by using the Form W-2c option in your ExpressIRSForms account. And as an added bonus, if you filed your initial W-2 Forms with us, your corrections are free to file!

Generally, you must pay any penalty incurred for not filing a Form W-2, unless you can show that the failure to file was due to events beyond your control rather than neglect and that you took steps to avoid the failure to file.

Ready to E-file W-2 Forms?
Start Now for free

Pay only when you file