When to File Form W-3c

Form W-3c is the transmittal copy for Corrected Income and Tax Statements, also known as W-2c Forms. Form W-3c is submitted with Form W-2c in most situations when you’re paper filing with the SSA. It provides a summary of the data found in the W-2c Form(s) accompanying it.

Deadline to File Form W-3c

Form W-3c needs to be submitted as soon as possible with Form W-2c after an error is discovered. The deadline is as follows:

  • Paper Filing Deadline: January 31, 2018

How to File Form W-3c

Form W-3c must be filed whenever you paper file W-2c Forms with the SSA. Form W-3c is the transmittal form for Form W-2c and both are due January 31, 2017.

Paper Filing Form W-3c

Forms W-2c and W-3c may be paper filed with the SSA. If you send them by the U.S. Postal Service, mail the forms to:

Social Security Administration
Data Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333

If you use a carrier other than the USPS, mail Forms W-2c and W-3c to:

Social Security Administration
Data Operations Center
Attn: W-3c Process
1150 E. Mountain Drive
Wilkes-Barre, PA 18702-7997

For a list of IRS-designated private delivery services, see Publication 15 (Circular E), p. 6.

E-filing Form W-3c

When you e-file Form W-2c, there’s no need to file Form W-3c, as it’s generated automatically. The SSA recommends e-filing your W-2c Form(s) since e-filing is faster and more efficient. Of course, the most efficient way to e-file your W-2c Forms is with ExpressIRSForms; we’re an IRS-authorized e-filing agent and we’ve made it our goal to make your filing easier than ever!

Correcting Form W-3c

If you need to correct the information that was listed on W-3c Form then you will need to contact the SSA’s Employer Reporting Branch at 1-800-772-6270 (toll free) to the employee.

Our US based support team in Rock Hill, SC is here to help you every step of the way. It is our goal to quickly, thoroughly and effectively answer any questions you may have, and support you through the e-filing process. We truly strive to make your tax filing experience as painless as possible.

What information is required to file Form W-3c?

Form W-3c, as the transmittal copy for Form W-2c, requires the following information to be filed with the SSA:

  • Corrected employer details (name, EIN, address, employee code, employer type)
  • Corrected federal wage and tax amounts
  • Corrected state wage and tax amounts
  • Total number of accompanying W-2c Forms
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