An Introduction to W2 Form State Filings

W-2 Form, Wage and Tax Statement, is where employers report employees’ annual earnings and taxes withheld at the end of each year. The employer is required to send a copy of the completed W-2 to the SSA, the employees, and possibly any states for whom state taxes were withheld. Those employers filing over 250 forms to the SSA must file electronically.

How do I file my W-2s with my state?

Depending on the state, you may be required to file with additional information, electronically, or not at all. No two states are the same.

Am I required to file my W-2s with my 1099s to my state?

Some states required that W-2s and 1099s be submitted using the same type of form but with different copies to differentiate between the submissions. Some states allow for all form filing in one submission, and some states have different forms for submitting W-2s and 1099s.


S.NoState NameFiling Due DateReconciliation/Transmittal RequiredForms Required
1AlabamaJanuary 31ReconciliationForm W-2, W-2c
2 AlaskaNoneNoneNone
3 ArizonaFebruary 28ReconciliationForm W-2, W-2c
4 ArkansasFebruary 28ReconciliationForm W-2, W-2c
5 CaliforniaNoneNoneNone
6 ColoradoJanuary 31ReconciliationForm W-2, W-2c
7 ConnecticutJanuary 31ReconciliationForm W-2, W-2c
8 DelawareJanuary 31ReconciliationForm W-2, W-2c
9 District of ColumbiaJanuary 31ReconciliationForm W-2, W-2c
10 FloridaNoneNoneNone
11 GeorgiaJanuary 31TransmittalForm W-2, W-2c
12 HawaiiFebruary 28ReconciliationForm W-2, W-2c
13 IdahoJanuary 31ReconciliationForm W-2, W-2c
14 IllinoisFebruary 15ReconciliationForm W-2, W-2c
15 IndianaJanuary 31ReconciliationForm W-2, W-2c
16 IowaJanuary 31ReconciliationForm W-2, W-2c
17 KansasFebruary 28ReconciliationForm W-2, W-2c
18 KentuckyJanuary 31ReconciliationForm W-2, W-2c
19 LouisianaJanuary 31ReconciliationForm W-2, W-2c
20 MaineFebruary 28ReconciliationForm W-2, W-2c
21 MarylandJanuary 31ReconciliationForm W-2, W-2c
22 MassachusettsJanuary 31ReconciliationForm W-2, W-2c
23 MichiganFebruary 28ReconciliationForm W-2, W-2c
24 MinnesotaFebruary 28NoneForm W-2, W-2c
25 MississippiJanuary 31ReconciliationForm W-2, W-2c
26 MissouriFebruary 28ReconciliationForm W-2, W-2c
27 MontanaFebruary 28ReconciliationForm W-2, W-2c
28 NebraskaFebruary 1ReconciliationForm W-2, W-2c
29 NevadaNoneNoneNone
30New HampshireNoneNoneNone
31New JerseyFebruary 28ReconciliationForm W-2, W-2c
32New MexicoFebruary 28ReconciliationForm W-2, W-2c
33 New YorkNoneNoneNone
34 North CarolinaJanuary 31ReconciliationForm W-2, W-2c
35 North DakotaMarch 31ReconciliationForm W-2, W-2c
36 OhioJanuary 31ReconciliationForm W-2, W-2c
37OklahomaFebruary 28NoneForm W-2
38 OregonJanuary 31ReconciliationForm W-2, W-2c
39 PennsylvaniaJanuary 31TransmittalForm W-2, W-2c
40 Rhode IslandJanuary 31ReconciliationForm W-2, W-2c
41 South CarolinaJanuary 31ReconciliationForm W-2, W-2c
42 South DakotaNoneNoneNone
43 TennesseeNoneNoneNone
44 TexasNoneNoneNone
45 UtahJanuary 31ReconciliationForm W-2, W-2c
46 VermontJanuary 31ReconciliationForm W-2, W-2c
47VirginiaJanuary 31ReconciliationForm W-2, W-2c
48 WashingtonNoneNoneNone
49 West VirginiaFebruary 28ReconciliationForm W-2, W-2c
50 WisconsinJanuary 31ReconciliationForm W-2, W-2c
51 Wyoming NoneNoneNone